General

The fundraising organizer/committee will be responsible for:

• Providing information for their online account.
• Ensuring that all their account and contact information is up to date.
• Contacting the Community Roots Program Coordinator of any changes to their campaign, contact and shipping information.
• Responding to email communications with Community Roots Program Coordinator in a timely manner.
• Provide all communications with their participants, should they not be able to answer their questions, they will contact West Coast Seeds.
• Printing, sorting, and packing individual orders.
• Submitting payment request form within 10 days after the end of the campaign.

West Coast Seeds will be responsible for:

• Approving fundraising campaigns by December 1st.
• Supporting the fundraising organizer with their program needs.
• Communicating any program changes to the organizer, during the fundraising period.
• Setting up web accounts for organizations.
• Shipping orders in a timely and accurate manner within 15-20 business  days after the account had closed.
• Providing 40% profit statement and payment 30-45 days after the campaign has ended.

To respect other fundraising efforts, your campaign should be limited to your direct area, contacts, and family. Please refrain from online sales apart from your organization's website or social media page.

Where products are no longer available, West Coast Seeds reserves the right to substitute a similar product of equal value.

The Fundraising program is only available in Canada.

Shipping

West Coast Seeds will package and ship (free of charge) to the fundraising chairperson one single order, as listed on the fundraising application. The fundraising committee will be responsible for breaking down and distributing orders to participants.

Exchanges and Returns

All sales are final. All shipping errors should be reported within 7 days of receipt.

Payments

A profit statement will be provided to the organization after the order has been shipped. Payments will only be made after the payment request form is received. Payment request form needs to be submitted within 10 days following the end of the campaign.

All payments will be processed and paid by Electronic Funds Transfer (EFT) or cheque 30 - 45 days after the campaign has ended.  Exceptions can be made if the funds are needed for an event that is earlier than the payment date.

Limitation of Liability

Although every precaution has been taken, errors in pricing and/or specifications may occur in printing. While we expect to maintain the current Gardening Guide prices for the season, we reserve the right to change prices without notice.

The comments and advice contained in this brochure and on the fundraising website are not a guarantee of performance of any seeds product. Product representations, including photographs, on West Coast Seeds’ labels, packaging, advertising, and technical publications and websites represent kind only. A variety may differ from the representation in color, shape, and size.

West Coast Seeds shall not be liable for any non-performance, reduced performance, crop damage, any costs of growing, any third party loss, consequential loss (including loss of profits), loss of business opportunity, or any incidental, indirect losses or special damage arising out of the purchase or use of its seeds. The liability of West Coast Seeds for any loss or damage arising out of the purchase or use of its seeds, including loss or damage resulting from mistake or negligence shall be limited to replacement of the item or return of the purchase price. By placing an order, the buyer accepts the above terms of sale and agrees that they constitute the entire arrangement between buyer and West Coast Seeds.